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Project Management

Introduction:

  A project is a temporary endeavor that has a defined beginning and end and is usually constrained by date. It can also be constrained by funding and deliverables. A project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. Project management is the discipline of planning, organizing, securing and managing resources to bring about the successful completion of specific project goals and objectives (Chapman, 1997). So, whether you are planning a wedding or working for the launch of a product or a service, it is a project you are working on and it is temporary. And no matter what type of project you're working on, one thing is for sure; you are worried about whether you can get it done or not. As busy managers, where time constraints are a major problem in bringing about successful management of the project, they can still definitely run their project and get it completed on time, if they follow the basics of project planning strategies (Chapman, 1997).

Objective:

  After viewing my video presentation you will learn that: The definition of the "Project" and "Project Management" could vary depending on the individuals' experience and skills. 

  •  There are attributes characteristics of a successful project managers. 
  •  There are steps recommended to successfully manage the projects.
  •  The very first phase of project management is initiating the project. This is an extremely important step where the project manager defines what the project is and what outcomes are expected from the project (Reh, 2011).
  •  A project is successful when the needs of the stakeholders have been met.
  •  The stakeholder is anybody directly, or indirectly impacted by the project. As a first step, it is important to identify the stakeholders in the project (Reh, 2011)
  •  Stakeholders include project sponsor, the customer who receives the deliverables, the users of the project outputs, the project manager and project team.
  •  The second phase is to plan the project. This phase involves a lot of planning about the project activities and the requirements for completing the project.
  •  The project managers also need to manage assumptions and risks related to the project in the planning phase (Egeland, 2011).
  •  Although often overlooked, it is important to identify as many risks to your project as possible, and be prepared if something bad happens (Westland, 2010).
  •  The third phase is to execute the project. Since, now, there is fund and the resources available, so it's time to get going. The project manager's task now is to assign work to the resources based on projected plans. Executing consists of the processes used to complete the work defined in the project plan to accomplish the project's requirement (Westland, 2010).
  •  The Fourth phase in the process is controlling the project (Westland, 2010). Just assigning tasks to the resources does not mean the project managers' task is done. Since they are the ones in charge of the project, they need to see that the tasks are being carried out smoothly.
  •  Last phase of project management is to close the project by analyzing the outcome of the project in the presence of the business owner, stakeholders and people who were involved in the project.

Video Link: http://www.youtube.com/watch?v=bLrnJc2Tz44&feature=related

Discussion:

      From video presentation, it is obvious that having followed all the steps above, project managers should have a good and solid project plan, and they are likely to successfully manage the project. But of course, in reality, its is a lot easier putting in words than putting in action. So, the only way to get it done is to actually do it. Remember, project management is not only a discipline, but it is an art. The more effort we put into it, the better outcomes we will see.


Summary:

      Project management is an important part of any business. Learning to manage the projects successfully is critical in the success of today's global economy. Project managers poses a vision that can lead their team to have the missions accomplished while contingency plan should be put in place.

Reference:

      Chapman, James. (1997). What is Project Management? http://www.hyperthot.com/pm_intro.htm 

      Egeland, Brad. (Feb 28, 2011). Basic Steps in the Project Planning Process. http://pmtips.net/basic-steps-project-planning-process/

      Reh, John. (2011). How to Manage a Project 2011. http://management.about.com/od/projectmanagement/ht/ProjMgtSteps.htm

      Wesland, Jason. (Mar 23, 2010). 8 Essential Project Management Steps a Project Manager Must Follow. http://open-tube.com/8-project-management-steps-manager-needs-to-follow/

      

     

 

     


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